KVKK

This document outlines Vukteam’s compliance with the Law on the Protection of Personal Data (KVKK) in Turkey. The KVKK is designed to protect individuals’ privacy by regulating the collection, processing, and storage of personal data. Vukteam is committed to ensuring the confidentiality, integrity, and security of personal data, while adhering to all legal obligations under this regulation. This article details the key provisions of KVKK and how Vukteam implements them to protect user data.

What is KVKK?

KVKK (Law on the Protection of Personal Data No. 6698) is Turkey’s primary legislation governing the collection and processing of personal data. It ensures that organizations collect, store, and use personal data in a way that protects the privacy and rights of individuals. KVKK applies to any company or individual processing personal data, both within and outside of Turkey, provided that the data subjects are Turkish citizens.

• Personal Data Definition: KVKK defines personal data as any information that identifies an individual, either directly or indirectly, such as name, address, email, or national ID number.
• Purpose: The law ensures that personal data is handled lawfully, fairly, and transparently, with individuals having rights over their data.
• Obligations: Companies must ensure that they obtain consent, provide data subjects with information about data processing, and protect the data from unauthorized access or loss.

Vukteam’s Commitment to KVKK Compliance

Vukteam is dedicated to protecting personal data in accordance with KVKK regulations. Our practices are aligned with the legal framework to ensure that any data collected from clients, employees, and partners is treated with the highest level of security and confidentiality.

Data Collection Practices

We collect personal data only for legitimate business purposes and ensure that the data is relevant, accurate, and processed in accordance with KVKK requirements. Vukteam informs individuals about the purpose of data collection, how the data will be used, and the legal basis for processing it.

• Data Minimization: Vukteam collects only the data necessary for the specific purpose for which it is processed, avoiding unnecessary data collection.
• Transparency: Individuals are informed about the purpose of data collection, the recipients of their data, and how long the data will be retained.
• Legal Basis: Data is processed based on consent, contractual necessity, legal obligations, or other legitimate interests as defined by KVKK.

Data Processing and Usage

Vukteam ensures that personal data is processed in a way that is transparent, fair, and in compliance with KVKK. We use the data solely for the purposes for which it was collected and limit access to authorized personnel only.

• Purpose Limitation: Data is processed only for the specific purposes communicated to the individual at the time of collection.
• Access Control: Access to personal data is restricted to authorized personnel within Vukteam, ensuring that data is used responsibly.
• Data Accuracy: Vukteam takes steps to ensure that the personal data we process is accurate and up-to-date.

Rights of Data Subjects under KVKK

Individuals whose personal data is processed by Vukteam have specific rights under KVKK. These rights are designed to give individuals control over their personal data and ensure that their data is handled lawfully and transparently.

Right to Access and Rectification

Individuals have the right to access their personal data and request that any inaccuracies be corrected. Vukteam ensures that individuals can easily request access to their data and that any necessary corrections are made promptly.

• Access Requests: Individuals can request details of the personal data held about them, as well as the purpose of its processing.
• Rectification Requests: If any personal data is found to be inaccurate or incomplete, individuals have the right to request that it be corrected.
• Response Time: Vukteam responds to access and rectification requests within the legally mandated timeframe, ensuring compliance with KVKK.

Right to Erasure (Right to Be Forgotten)

Under KVKK, individuals have the right to request the deletion of their personal data in certain circumstances. Vukteam ensures that requests for data deletion are handled promptly and in compliance with the law.

• Deletion Requests: Individuals can request the deletion of their personal data when it is no longer necessary for the purposes for which it was collected or when consent is withdrawn.
• Legal Considerations: Vukteam assesses each deletion request to ensure it complies with both the data subject’s rights and any legal obligations requiring data retention.

Right to Data Portability

Vukteam allows individuals to request the transfer of their personal data to another service provider or themselves. This right ensures that individuals can control their personal data and move it between services.

• Portability Requests: Individuals can request that their data be provided in a structured, machine-readable format for transfer to another service provider.
• Secure Transfer: Vukteam ensures that data transfers are conducted securely to prevent unauthorized access or breaches during the process.

Data Security Measures

Vukteam employs robust security measures to protect personal data from unauthorized access, loss, or disclosure. Our data protection practices are designed to comply with KVKK requirements and ensure the highest level of security for all personal data we handle.

Technical and Organizational Measures

Vukteam has implemented both technical and organizational measures to safeguard personal data. These measures are regularly reviewed and updated to ensure ongoing compliance with KVKK and other relevant regulations.

• Data Encryption: Personal data is encrypted during transmission and storage to protect it from unauthorized access.
• Access Controls: Access to personal data is restricted based on roles and responsibilities, ensuring that only authorized personnel can access sensitive data.
• Regular Audits: Vukteam conducts regular security audits to identify potential vulnerabilities and ensure that security protocols are being followed.

Incident Management and Data Breach Response

In the event of a data breach, Vukteam follows a structured response plan to mitigate risks and ensure that affected individuals are notified in compliance with KVKK. Our incident management procedures prioritize swift action and transparency.

• Breach Notification: If a data breach occurs, Vukteam promptly notifies the relevant authorities and affected individuals, as required by KVKK.
• Risk Mitigation: Immediate steps are taken to contain the breach and prevent further unauthorized access to personal data.
• Post-Incident Review: After resolving the incident, Vukteam conducts a thorough review to identify the root cause and improve security measures to prevent future breaches.

Data Retention and Destruction

Vukteam adheres to KVKK guidelines regarding data retention and ensures that personal data is not kept for longer than necessary. We implement clear policies on data retention and destruction, ensuring compliance with legal requirements.

Retention Policies

Personal data is retained only for as long as it is necessary to fulfill the purposes for which it was collected. Vukteam regularly reviews its data retention policies to ensure compliance with KVKK and other applicable regulations.

• Retention Periods: Data retention periods are defined based on the nature of the data and legal requirements. Once the retention period has passed, the data is securely deleted.
• Ongoing Reviews: Vukteam periodically reviews stored data to ensure that it is still necessary for business purposes or required by law.

Data Destruction

When personal data is no longer required, Vukteam ensures that it is securely and permanently deleted, in compliance with KVKK guidelines. This process is designed to prevent any unauthorized access to data that has been marked for destruction.

• Secure Deletion Methods: Data is deleted using secure methods that ensure it cannot be recovered or accessed after destruction.
• Destruction Logs: Vukteam maintains records of all data destruction activities to ensure accountability and compliance with legal obligations.

Contact Information for Data Protection Inquiries

Individuals who have questions or concerns about how their personal data is processed by Vukteam can contact our data protection team. We are committed to addressing all inquiries in a timely and transparent manner, ensuring that your rights are protected under KVKK.

• Data Protection Officer (DPO): Vukteam’s Data Protection Officer is responsible for overseeing compliance with KVKK and ensuring that data protection practices are upheld.
• Inquiries and Requests: Individuals can contact Vukteam’s DPO for inquiries about their data, access requests, or concerns about how their personal data is handled.